Trip Authorization

Trip Authorization (TA) requirements are based on the destination of your travel. TA should be submitted and approved in Emburse Enterprise prior to booking travel.

In-State travel does not require TA.

In-State travel is defined as travel where the destination is inside of Indiana, regardless of where the traveler is coming from.

Domestic travel requires TA

Domestic travel is defined as travel where the destination is outside of Indiana but within the United States.

International travel requires TA

International travel is defined as travel where the destination is a country other than the United States, including Canada and Mexico.

Traveling with an IU laptop or research equipment internationally?

Policy FIN-TRV-02: International Travel Registration and Prior Approval requires any international trip, regardless of funding source, conducted under the auspices of the university be registered and approved prior to booking travel. This applies to IU faculty, staff, non-employee guests, and any other individual traveling under the auspices of the university.

Travel registration is completed via the TA report in Emburse. When the “International” Travel Type is selected on the TA, travel registration questions will appear. The Research Security Office (RSO) reviews these fields to ensure federal and state security requirements are met and travelers are aware of special considerations. RSO’s expected review timelines are defined on the FIN-TRV-02 RSO Workflow page.

Contact RSO with questions by emailing rsohelp@iu.edu. Travel arrangers are encouraged to use the International Travel Questionnaire to collect travel registration information from their travelers.

Ready to learn more? Click here to enroll in a self-guided Canvas training course on TA or click a link below for written guidance.