Overview
As per Indiana University Purchasing Policy 14.1, departments are individually responsible for insuring that no sensitive or confidential data can be recovered from their computers prior to sending the computer to IUB Surplus Stores. For the past several years IUB Surplus Stores has taken the additional initiative to wipe every hard drive received to the latest Department of Defense (DoD) standards. The IUB Surplus Stores wiping process has been approved by both the Information Technology Security Office and Internal Audit. The vast majority of computer hard drives can be and have been successfully wiped to DoD standards.
Occasionally a few hard drives are unable to be wiped due to damage, obsolescence, or other factors. In those occasions, IUB Surplus Stores will remove the hard drive and it will be "shredded" onsite using a Hard Drive/Media destruction device.
Departments are strongly encouraged to leave the hard drives in the computers they are sending to IUB Surplus Stores. Departments that decide to remove their hard drives prior to sending the computers to IUB Surplus Stores will be responsible for paying the cost of the hard drive destruction service at the time those loose hard drives arrive at Surplus Stores. The reason for this charge is that IUB Surplus Stores, as a self-supporting auxiliary, receives the majority of its revenue from the sale of used computer systems. In order to sell a used computer system it is necessary that the computer have a working hard drive. There is virtually no market for computers without them.
Other Media
IU Surplus Stores also has the onsite capabilities to destroy/shred CD’s and DVD’s, cell phones and other data storage devices. If it will fit in the machine it can be shredded!
Charge Rates for Hard Drive or Media Destruction
- In a personal computer - No Charge
- Removed from a personal computer: packaged and labeled in a box - $3.25 per hard drive
- All other items will be charged at $3.00 per pound / $1.00 minimum.
Instructions
Securely box your items and provide an IU account number for billing. You are welcome to drop off the items or have Surplus Stores pick them up at no charge.
Note:
If a department has loose hard drives (already pulled from the computer) or any other media that they would prefer to witness being destroyed, just contact IUB Surplus Stores and they will be glad to set up an appointment to accommodate those requests.