Number: SOP-CARD-02
Subject: Obtaining a P-Card
Summary: P-Card application process and training requirement.
Source: University Procurement Services
Date of Issue: 03/12/2019
Date of Revision: 07/29/2024
Procedure
Application Process
Responsible cardholders must complete the P-Card Essentials online training course. Card applications for non-compliant cardholders will be denied by Card Services.
After the responsible cardholder has completed the required training, an Indiana University (IU) employee may request a P-Card via the P-Card & Meeting Card Request Form. Every application is reviewed by the Fiscal Officer (FO) of the funding account listed on the application.
FO-approved applications route to Card Services. Card Services verifies the responsible cardholder has completed the required training, reviews the application, and creates the P-Card account with the card provider if appropriate. The request submitter is notified when the card is ordered.
The responsible cardholder must submit a P-Card & Meeting Card Receipt Acknowledgement Form within 48 hours of receiving the physical card in the mail.
Activating the P-Card
The new P-Card must be activated prior to use. Visit the Card Activation page to learn how to activate a new P-Card.
Establishing an Access Online Account
US Bank offers online access to card accounts through Access Online. This portal allows cardholders to check available balances, view recent transactions, and update profile settings.
Visit the Register an Account page to learn how to establish an Access Online account.