This page describes the steps to request a new P-Card or Meeting Card.
Submit a request
An appointed university faculty or staff member submits a P-Card & Meeting Card Request Form.
Fiscal Officer review
The Fiscal Officer (FO) of the account listed on the request form reviews it. If they deny the request, the person who submitted the form is notified. If approved, the request goes to Card Services.
Card Services review
Card Services reviews the request. If the request is denied, the person who submitted the form is notified. If approved, Card Services creates a new card account in US Bank.
Card Issued
After the new US Bank card account is set up, the person who submitted the form is notified that the card has been ordered and will arrive in 7-10 business days. The card is shipped to the mailing address used on the request form.
If a card was requested on behalf of a P-Card responsible cardholder or Meeting Card trip chaperone, that person will also be notified that the card was ordered.
Confirm the card was received
A P-Card & Meeting Card Acknowledgement Receipt Form must be submitted within 48 hours of receiving the card. The form confirms that the card was received, and that the submitter agrees to follow the rules and procedures described.
The person who submits the form depends on the type of card issued. The following individuals should submit the Acknowledgement Receipt Form.
- For individual P-Cards, the person named on the card.
- For department P-Cards, the responsible cardholder.
- For Meeting Cards, the trip chaperone.