- IU will not issue payment for Purchase Orders until an invoice is received, except in the case of Check Requests. This applies to all payments including deposits, advance payments, and final bills.
- Invoices MUST clearly reference a valid PO# in order to be paid.
- Do not re-submit an invoice unless requested to do so by IUAP. Doing so can lead to delay in payment.
- Payment will be made per payment instructions in the supplier's BUY.IU profile. Suppliers must keep address and banking information up to date in their profile. IU does not pay per invoice instructions.
- IU's standard payment terms are "Net 30"; most payments will be scheduled for disbursal to suppliers 30 days after the invoice date.
Submit an invoice using one of the methods below:
Supplier Portal
The supplier portal is the most direct way to invoice Indiana University. This method, also known as a “PO Flip,” results in faster processing. Click here to learn how to perform a PO Flip.
To submit invoices via email, send them to invoice@iu.edu. Before emailing your invoice, ensure that it meets the invoice requirements listed below. You will receive an auto-confirmation email when the invoice is received.
Invoices may be submitted as a PDF or Word attachment, with one invoice per file. Files must be less than 10MB. Excel or similar electronic document attachments are not accepted.
U.S. Mail
Before mailing your invoice, ensure that it meets the invoice requirements listed below.
Paper invoices may be mailed via U.S. Post to the following address:
Indiana UniversityIU AP BillingPO Box 4527Scranton, PA 18505Invoice Requirements
To facilitate prompt and accurate payment, ensure your invoice includes the following information:
- IU Purchase Order number clearly stated on page 1 of the invoice. Purchase Order numbers start with “PO”, which should be included.
- Supplier name
- Invoice number
- Invoice date
- Itemization/description of goods or services provided
- Amount due
- Party being billed (Indiana University)
- Remittance address
Questions? Contact Accounts Payable.