Purchasing Non-Alcoholic Beverages

Indiana University has an exclusive contract with the Coca Cola Company. This means that any event held on IU property, sponsored by IU, or associated with IU must serve Coca Cola products. This includes internal meetings, such as staff meetings or retreats.

This exclusive agreement is not limited to soft drinks. It also applies to bottled water, sports drinks, and other beverages. The Coca Cola Company offers a wide variety of products. You can explore their offerings on their brand website.

Ordering Procedure

Whenever possible, order product from Coca Cola directly and take advantage of the contracted, discounted pricing available to IU.

If you do not have time to establish a PO in BUY.IU, you may use your P-Card at Kroger or another grocery store to purchase Coca Cola products, but this is not preferred. Purchasing beverages with the P-Card does not apply IU’s discount or count towards IU’s total spend.

Step 1

Locate your Coke account number. Your department must have a Coke account number prior to placing an order. Contact your supervisor or local office to locate your account number. If you need to establish an account contact Scott Martin, IU’s local sales representative, using the information listed at the bottom of this page.

Step 2

Place your order in BUY.IU using a non-catalog item order.

1. There are multiple Coca Cola supplier records in BUY.IU. The record you use is determined by the campus that needs the product. Each is defined in the table below.
   

   Campus(es)	Supplier number	Supplier name
   Bloomington, Indianapolis, East, and Southeast	p30197311	Coca-Cola Bottling Co. Consolidated
   Kokomo	p30208667	Coca-Cola Bottling Co. Kokomo Ind Inc
   Columbus	p30209403	Coca-Cola Bottling Co. Columbus IN Inc.
   Northwest, South Bend	p30208039	COCA COLA ENT. LAKE SHORE DIVISION

2. Include your department’s Coke account number in the Product Description field of your requisition.
3. If you are making a one-time purchase, include details of how many of each product you need in the Product Description field. Enter a new line for each product (i.e., a new order line for Diet Coke, Dasani, Powerade, etc.).
4. If you need to establish a recurring order to make purchases over the course of the year, complete the Recurring Payments section of the requisition.

Step 3

One-time orders will be delivered within 2-3 days of being placed.

Step 4

If you placed a recurring order, contact Scott Martin using the information below to place orders as needed.

Scott Martin is the contact for all IU campuses and can be reached by phone or email as listed below:

• Email: scott.martin@cokeconsolidated.com
• Phone: (812) 679-1131

Questions about this process? Contact Purchasing using the Support Form.